This position performs a wide variety of record keeping and payroll processing activities including computing, processing, generation and distribution of payroll as well as the related reports, reconciliation of various payroll deductions and maintenance of paperwork. Must be a team player with above average time management and problem solving skills with a high degree of initiative in identifying problems & issues and planning appropriate actions. Must possess the ability to work independently and meet deadlines in a high stress environment with minimal supervision. Attention to detail and strict confidentiality required. Must be able to assume Payroll Manager’s duties when needed.

• Responsible for the preparation & entry into the PeopleSoft HCM system high volumes of employee data, including hourly/salary data, tax data & banking information. Process employee & student daily maintenance including new hires, garnishments, tax levies, voluntary deductions, court ordered deductions, etc. Ensures all deductions are properly and timely remitted.
• Responsible for Paid Time Off set up and adjustments in Kronos timekeeping system. Daily assistance to managers and employees in researching & resolving questions and problems. Troubleshoot issues concerning nightly and bi-weekly interfaces between Kronos and PS. Assist Payroll Manager with set up and testing new departments, regulations and rules. Assist with employee and manager training.
• Review student and employee bi-weekly paper timecards for accuracy. Follow up with supervisors for incomplete or inaccurate data. Manual data entry of these timecards to PS for payment. Responsible for the accurate and timely distribution of bi-weekly paychecks.
• Responsible for the processing of termination and off-cycle paychecks
• Responsible for calculation and completion of various government reports to include, bi- weekly NYS New Hire Report, monthly Department of Labor Report, etc
• Responsible for submission & verification of NYS PrompTax withholding amounts for bi-weekly payrolls. Keep accurate records for use in quarterly tax reporting.
• Responsible for office supply inventory. Order & purchase supplies as needed. Submit completed Expense Report for Purchasing Card by required deadline
• Responsible for student and post-doc verifications. Assist HR dept with employee verifications
• Participate in all routine payroll processes. Perform other administrative tasks and special assignments as required.
• Responsible for complete & accurate employee payroll files
• Responsible for processing W-2 and 1042 reprints
• Audits, adjusts and maintains sick/vacation/special personal leave records for all eligible employees including two levels of union benefits as well as non-union.
• Responsible for set up & testing of Non Resident Alien countries for year end tax reporting in PS.
  Assist non-resident alien faculty, staff and students in determining eligibility and completion of required documents for tax treaties.
• Responsible for Off Cycle annual Longevity Bonus processing
• Responsible for requests for lost or stolen payroll checks, stop payments and reissuing checks as needed.
• Responsible for stop payment of Accounts Payable checks
• Responsible for processing monthly paid Accounts Payable checks and outstanding check report for use in monthly operating account reconciliation.
• Responsible for monthly follow up letters on Accounts Payable checks outstanding over 90 days. Provide data to A/P staff for VOIDS, Stop Payments and reissues. Provide data to Accounts Manager for NYS escheat reporting
• Assist payroll manager in reconciliation of monthly operating account reconciliation
• Assist faculty, staff, students and non-university individuals and entities, as appropriate, in the procedural understanding and application of payroll and related human resources policies; advises employees on issues related to policies and resolves associated individual problems as required

Education 

Minimal Qualifications: High School Diploma or Higher

Minimal Qualifications: 2-3 years payroll experience.

Preferred Qualifications: Payroll experience in a higher education setting. PeopleSoft HCM and Kronos experience. 

Ability to operate complex machinery including duplicating-stuffer-sealer machine located in physical plant building

Excellent oral/written communications. Ability to build collaborative relationships with employees/students at all levels of the university, in person, by email or telephone.

The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Health & Safety: All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University’s Health, Safety, and Environmental Policy & Procedures.

DISCLAIMER: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified.

Special Instructions to Applicants: An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from veterans and people with disabilities. 

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records