Provide Payroll Office with high-level clerical and accounting support including procedures activities that are necessary to process bi-weekly payrolls. Perform a wide variety of highly specialized clerical and accounting functions set-up and maintenance of employee records. Manages all pre-employment documentation for all graduate and undergraduate students First point of contact for all telephone calls and walk-in traffic.

• Verify completeness and accuracy of documentation relating to terms of employment for all Undergraduate and Graduate student employees 
• Proficiency to perform all essential functions in the absence of the payroll specialist 
• Competently assist the payroll specialist with processing of all bi-weekly payroll processes in the absence of the payroll manager
• Executes the hiring of all student employees, including the structure of all pre-employment documents inspecting for accuracy and completeness 
• Organize and secure all I-9 documents ensuring accessibility for updates and review
• Maintain expertise of the latest I-9 regulations
• Assist with assembly and processing of fiscal year and calendar year payroll functions such as W-2, Annual Wage Rate Notice and Tax Treaties 
• Work in collaboration with graduate coordinators checking the accurateness of all graduate student appointments for processing
• Ensure accurate completion of forms in compliance with University and government guidelines, tax laws.
• Duties include Checking and auditing timekeeping records for compliance with established standards, hiring students to the PeopleSoft HCM system, posting changes in pay and tax status, Process employment verifications and miscellaneous changes.
• Resolves payroll discrepancies by collecting and analyzing information.
• Coordinating and follow up of  specialized projects as they arise
• Maintain up to date knowledge to support international employees and Tax Treaties.  Collect, verify and complete Tax Treaty data to forward to IRS.

Minimal Qualifications: High School Diploma or Higher

Preferred Qualifications: 

• Analyzing Information, Data Entry Skills, Attention to Detail, Confidentiality, Thoroughness, General Math Skills, Financial Software, Reporting Skills, Verbal Communication, and Organization
• Strong computer skills

Minimal Qualifications: 6 months to 1 year payroll or related experience.

Preferred Qualifications: PeopleSoft HCM and Kronos experience. 

• Skill in both verbal and written communication to effectively interact with faculty, staff, and students
• Ability to Prioritize and Multi-task with frequent interruptions while still meet processing deadlines
• Maintain the upkeep and confidentiality of Payroll records and files.
• Ability to learn payroll procedures and payroll computing processes. Including PeopleSoft HCM and Kronos.

The physical demands characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Health & Safety: All staff has a statutory responsibility to take reasonable care of themselves, others and the environment and to prevent harm by their acts or omissions. All staff is therefore required to adhere to the University’s Health, Safety, and Environmental Policy & Procedures.

DISCLAIMER: The above statements are designed to indicate the general nature and level of work performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all duties, responsibilities, skills, and qualifications required of personnel so classified.

Special Instructions to Applicants: An equal opportunity/affirmative action employer, Clarkson actively seeks and encourages applications from minorities, women and people with disabilities.

All offers of employment are subject to the applicant successfully passing a background check (including, but not limited to, employment verification, educational and other credential verification, and criminal records